Accounting Officer - APAC Region

METRON

METRON

Accounting & Finance
Petaling Jaya, Selangor, Malaysia · Malaysia · Kuala Lumpur, Malaysia
Posted on Wednesday, May 29, 2024

About the company:

METRON is a software company helping global organisations drastically reduce their carbon footprint by unlocking real-time energy optimization.

METRON has developed a technological platform (EMOS: Energy Management and Optimization System) which is implemented with our highly valuable digitalization expertise.

On top of the platform, Metron’s experts help industries to put under control their energy consumption, their carbon emissions, and reduce them.

Founded in Paris in 2013, METRON is a fast-growing scale-up, with 12 operational offices in Europe, Asia and America.

About the role:

Working from our Office in Kuala Lumpur (Malaysia), you will be responsible for running all Finance & Administration tasks for our APAC Region subsidiaries (Singapore, Japan, Malaysia).

Your responsibilities will include:

FINANCE & ADMIN MANAGEMENT

  • day-to-day bookkeeping: Invoices registration and issuing, bank transfers execution and bank movements check, Spendesk expenses check
  • Invoicing setting as per PO received from the Sales team
  • Monthly Cash flow follow-up and forecast report
  • Monthly salary details report
  • Weekly meetings with the Sales team that help to define the finance forecast.
  • Finance data analysis and reporting
  • Relations with banks
  • Forecasting and budget management
  • Expenses final check and approval
  • Continuous relation with our external accountants in the different subsidiaries
  • Insurances' management
  • Legal assistance with agreements i.e. NDAs, Employment Agreements, MOUs etc.
  • Contract management and price negotiations with vendors, service providers and office lease

SALES ADMINISTRATION

  • Receiving and processing purchase orders
  • Translate accurate information by contract contents management and aligning with sales for invoicing purpose
  • Issuing sales transaction invoices
  • Verifying orders accuracy, including customers personal information and payment details.
  • Contacting customers by phone or email to answer queries and obtain missing information.
  • Maintaining and updating sales and customer records.
  • Participating to monthly closings (revenue reconciliation, accounts payables, accounts receivables)
  • Ensuring recovery follow-up
  • Compiling monthly sales reports
  • Expediting orders through internal liaison
  • Supporting the sales department with other administrative tasks, if requested

HR SUPPORT & OFFICE MANAGEMENT

  • All the HR data preparation, check and sending to the external provider that elaborates the payslips. It includes monthly presences / absences checks and approvals, salary increases and updates (the national collective agreement ones included), any change that impacts the payroll data or HR management, compliance ensuring with all the local/national labor law rules
  • Letters to employees (any kind: hire, any salary increase or one shot payments, devices/benefits assignment, disciplinary measures, dismissal)
  • Benefit and welfare management
  • Privacy compliance assurance
  • Assist with recruitment and negotiations with external recruiters and internal staff
  • Partner with HR to enforce office related procedures for Health and Safety and Human Resources
  • Maintain the office condition, arrange necessary repairs, and order supplies, Coordinate with IT department on all employee hardware

What’s Required:

You will enjoy working at METRON if you like a fluid, fast-paced, entrepreneurial work environment.

To succeed in this role you must have:

  • 2 to 6 years of proven experience in accounting and administration positions
  • Fluency in English is a must
  • Bachelor’s degree in Accounting
  • Proficiency with accounting and ERP software (METRON’s ERP is Odoo)
  • Excellent analytical and problem-solving skills
  • Good organizational skills as a requirement to manage multiple stakeholders
  • Good communication and presentational skills
  • Ability to recognise and meet essential deadlines
  • Ability to be a self-starter, identifying tasks proactively and being able to prioritize
  • Strong interpersonal skills and ability to work effectively as part of a small team
  • Willingness to work across different time zones, International Mindset

We invest in our people, their careers, their health, and their well-being. When you work here, we provide:

  • A highly valuable experience by drastically reducing the Carbon Footprint of many industries
  • An international adventure on a fast-growing scale up
  • A stimulating High Tech environment
  • A cohesive and inclusive team environment
  • Remote working policies with a flexible working pattern